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Student communications

Role aware

This Staff Student 360 communications view brings every visible email, text, call, message, document, announcement, form, and internal note into one timeline with a reach-out composer.

Audience
Staff
Current limits
The current product screen uses invented review data. It does not send messages, place calls, record calls, persist communication events, upload attachments, create tasks, export records, write audit rows, run automatic fallback sends, expose restricted content, or show private-note content.

Support request boundary

Use Sev3 if timeline ordering, filters, contact health, visibility labels, waiting-on loops, or composer guardrails look incorrect; use Sev4 for labels or layout feedback. This panel does not submit a support case.

Sev1: Critical outage or data-risk emergency

Target: 1-hour response, 24/7 paging during pilot

Sev2: Major workflow blocked

Target: 4 business hours

Sev3: Standard product question or non-urgent issue

Target: 1 business day

Sev4: How-to, cosmetic, or future enhancement

Target: 2 business days

These preview controls are placeholders. Real AI answers, search, walkthroughs, and support submission come in later tickets.

Notifications3

Notifications

Medical Terminology quiz closes tonight.

Externship record is still missing.

Jamie Alvarez

Jamie Alvarez

jamie.alvarez@example.edu

MT

Maya Torres

Active student

ID 2026-0418 · Medical Billing & Coding · Prefers text · Quiet hours 9 PM – 8 AM CT

Everything sent here is logged to the timeline below
ToMobile (512) 555-0142Consented · within allowed hours (9:42 AM CT)

0 characters · Maya usually replies within an hour

Showing 14 of 14 items · newest first · times in Central (CT)

Today · Fri, Oct 2

CALL

Outbound call · reached · 6 min

CallCommitmentExternship

Jamie Alvarez → Maya Torres · Jamie Alvarez

9:14 AM

Reminded Maya the externship clearance is due Oct 9 for placement.

Maya will upload the externship clearance record Monday. She asked whether a phone photo is OK; told her yes if all pages are visible.
Follow-up set for Mon, Oct 5Logged
SMS

Payment reminder

TextAutomatedStudent Account

Otto automation → Maya Torres · Otto automation

8:02 AM

Hi Maya, your October installment of $325 is due Mon, Oct 5. Pay in the app or reply HELP.

Hi Maya, your October installment of $325 is due Mon, Oct 5. Pay in the app or reply HELP. Maya replied at 9:20 AM: "will pay friday".
Delivered · replied 9:20 AM: "will pay friday"Replied

Thu, Oct 1

MSG

Case study 3: citation format

MessageMessageCoursework

Maya Torres → Maya Torres · Marcus Okafor

4:40 PM

Do we cite the CPT manual edition in the reference list? Mr. Okafor: Yes, include the edition year (2026).

Maya asked whether the CPT manual edition belongs in the reference list. Marcus Okafor answered that the edition year should be included.
Read by both · answered in 32 minReplied
MAIL

Your second disbursement is scheduled

EmailEmailFinancial Aid

Lena Park → Maya Torres · Lena Park

2:15 PM

Payment period 1 is complete (360 hours). Your second Pell and loan disbursement is scheduled for Oct 9.

Financial aid notice sent to Maya's personal email confirming that payment period 1 is complete and the second disbursement is scheduled for Oct 9.
Delivered · opened 2xOpened

Wed, Sep 30

MAIL

Externship orientation reminder

EmailEmailDelivery Failure

Tom Reyes → Maya Torres · Tom Reyes

10:05 AM

Orientation for externship students is Oct 14 at 6 PM in Room 204.

Externship orientation reminder sent to the school email. The school mailbox bounced, and the reminder was re-sent by text automatically.
Bounced: mailbox full · re-sent by text automaticallyBounced
NOTE

Site preference

Internal noteInternal NoteStaff Only

Tom Reyes → Maya Torres · Tom Reyes

9:30 AM

Austin Family Clinic prefers externs start on a Monday. Target Jan 4 start.

Internal staff-only note visible to staff with record access. Austin Family Clinic prefers externs start on a Monday; target Jan 4 start.
Internal · not visible to studentLogged

Mon, Sep 28

DOC

Externship site agreement

DocumentDocumentAwaiting Student

Tom Reyes → Maya Torres · Austin Family Clinic · Tom Reyes

3:48 PM

Signed by Austin Family Clinic (Sep 29). Viewed by Maya Sep 28, 6:12 PM; her signature is still pending.

Externship site agreement has two of three signatures completed. Maya still needs to sign the student portion.
2 of 3 signedExternship_Agreement_Torres.pdfWaiting

Tue, Sep 22

DOC

Uploaded: CPR certification

DocumentDocumentApproved

Maya Torres → Maya Torres · Ana Ruiz

7:41 PM

BLS for Healthcare Providers card, expires Sep 2028.

Maya uploaded a CPR certification document. Ana Ruiz reviewed and approved it on Sep 23.
Approved Sep 23CPR_card.pdfApproved

Tue, Sep 15

ANN

Campus closed Sep 21 (storm)

AnnouncementAnnouncement

School announcement → Maya Torres · All evening students

6:00 AM

Evening classes move online for Sep 21. Attendance will be taken in the online session.

Campus closed for storm preparation. Evening classes move online and attendance will be taken in the online session.
Acknowledged by Maya, Sep 15, 7:02 AMOpened

Fri, Aug 14

DOC

SAP evaluation letter: meets standard

DocumentDocumentSap

Registrar → Maya Torres · Registrar

5:00 PM

225 hours, 96% attendance, GPA 3.50 at the first evaluation point.

SAP evaluation letter delivered and opened. Maya meets standard at the first evaluation point.
Delivered · openedSAP_Letter_2026-08-14.pdfOpened

Thu, Jul 9

SMS

Missed 2 classes → check-in

TextTextAutomated

Otto automation → Maya Torres · Jamie Alvarez

10:22 AM

Maya: I was sick, back tomorrow. Can I make up the lab hours? Jamie: Yes. Saturday make-up lab, 9–12.

Otto check-in text sent after two missed classes. Maya replied and Jamie resolved the same day.
Resolved same dayReplied
CALL

Inbound call · missed · voicemail 0:38

CallCallVoicemail

Maya Torres → Maya Torres · Front desk

8:47 AM

Transcript: Hi, this is Maya Torres, I'm sick today and tomorrow, just letting someone know...

Inbound call missed by the front desk. Voicemail transcript says Maya is sick today and tomorrow and is letting someone know.
Returned by Jamie Alvarez via text, 10:22 AMLogged

Mon, Jun 1

DOC

Enrollment agreement

DocumentDocumentEnrollment

Debbie Elliot → Maya Torres · Debbie Elliot · School director

1:30 PM

Medical Billing & Coding, 720 clock hours, evening schedule. Signed by all parties.

Enrollment agreement completed and sealed for Maya Torres. Medical Billing & Coding, 720 clock hours, evening schedule.
Completed · sealedEnrollment_Agreement_Torres.pdfCompleted

Sun, Apr 12

FORM

Request info form submitted

FormFormWeb

Maya Torres → Maya Torres · Debbie Elliot

9:05 PM

Program: Medical Billing & Coding · Evening · "I work full-time, is evening flexible?"

Request information form submitted from the public site. First response call was 18 minutes later from Debbie Elliot.
First response: call 18 min later (Debbie Elliot)Logged