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Program conversion proof

Role aware

This page proves how a school reviews a locked clock-hour program before creating a credit-hour draft version, including placeholder conversion rows, approval blockers, and aid-credit warnings.

Audience
Administrator
Current limits
It uses local invented proof data only. It does not calculate final conversion rules, publish versions, move students, upload approval letters, propagate aid quotes, make Title IV determinations, send notifications, or write audit logs.

Related Otto Guide links

Review program conversiontaskProgram conversion referencereferencePrograms and measurementconceptReports and complianceconceptOpen reference page placeholder

Support request boundary

Use Sev3 if a conversion blocker is unclear during review and Sev4 for labels, ordering, or proof-copy feedback. This panel does not submit a support case.

Sev1: Critical outage or data-risk emergency

Target: 1-hour response, 24/7 paging during pilot

Sev2: Major workflow blocked

Target: 4 business hours

Sev3: Standard product question or non-urgent issue

Target: 1 business day

Sev4: How-to, cosmetic, or future enhancement

Target: 2 business days

These preview controls are placeholders. Real AI answers, search, walkthroughs, and support submission come in later tickets.

Notifications5

Static proof preview

Real notification feeds, delivery, and preferences arrive in a later ticket.

Sam Director

Sam Director

sam.director@otto-fixture.test

Switch local proof role

StudentInstructorSchool Administrator

This changes only the local shell proof. Production role changes remain server-validated future work.

Search is a keyboard-focusable skeleton. No real index or permissioned search results are implemented in this ticket.

Settings · Academics

Program conversion

A local proof surface for creating a credit-hour draft version from a locked clock-hour program, with placeholder rule packs and approval blockers.

Otto Fixture BPPE Career School · conversion proof

School Administrator · Sam Director

Settings · Programs and terms

Medical Billing and Coding conversion shell

This local proof shows how Otto will review a live clock-hour program before creating a credit-hour draft version. The values are placeholder review data, not verified conversion advice.

Back to programs

Current students

Current students

41

Students remain on version 2 until they complete or a later audited registrar action moves them.

Transcript credits

Transcript credits

35

Local academic placeholder, course by course.

Federal-aid credits

Federal-aid credits

24

Local Title IV placeholder; aid-facing estimates use this lower value.

Approval blockers

Approval blockers

4

All must be approved before a converted version can enroll students.

Live version is locked

Changing measurement creates a new draft version. Otto does not flip the live version, move students, or rewrite earned hours in this proof.

Live version 2

Clock hours

Live locked
Credential
Diploma
Calendar
clock-hour-payment-period
Weeks
36
Students
41
Effective start
2026-01-12
Enrollment
Allowed now

Current students stay here until completion or a later audited registrar decision.

Draft version 3

Semester credits

Draft only
Credential
Diploma
Calendar
non-term-credit
Weeks
36
Students
0
Effective start
2027-01-05 proof placeholder
Enrollment
Blocked

New starts cannot enroll here until every placeholder approval is complete.

Course conversion preview

Course rows show lecture, lab, and externship or clinical splits. The academic rule is a placeholder from the approval profile, with half-credit rounding shown for review.

Rule placeholder
Academic rule
15/30/45
Rounding
Down to half credit
Verified
No, expert review required
Course
Lecture
Lab
Externship
Credits
Intro to Health Care
60
0
0
4
Medical Terminology
80
0
0
5
Anatomy and Physiology
80
0
0
5
ICD-10-CM Coding
60
30
0
5
CPT and HCPCS Coding
60
30
0
5
Billing and Reimbursement
40
30
0
3.5
Electronic Health Records
40
30
0
3.5
Externship
0
0
180
4
Total
420
120
180
35

Transcript credits and aid credits differ

For a Title IV-eligible diploma, admissions and aid estimates must not quote the higher academic number when the federal-aid placeholder is lower.

Expert review required

Credits on transcript

35

Academic placeholder, course by course.

Credits for federal aid

24

720 hours / 30 per semester credit. This value is still a rule-pack placeholder.

Aid-facing estimates and admissions material use 24 credits until verified rule packs and approvals say otherwise.

What changes for this program

The shell previews operational impact only. It does not change attendance, SAP, payment periods, transcripts, schedules, or reports.

Attendance

Minutes and clock-hours per session

Participation and last date attended per course

Progress

Hours completed of 720

Credits earned of 35, plus GPA

SAP

Pace = hours completed / scheduled

Pace = credits earned / attempted, and GPA

Payment periods

Every 360 clock hours

Per term, or by credits and weeks if non-term

Transcript

Clock hours per course

Semester credits, grades, and grade points

Scheduling

Cohorts and rolling starts

Terms, sections, registration, add and drop

Reports

Clock-hour completion and placement

Credit completion, IPEDS, and aid reported in credits

Production boundary

Conversion is not active yet

This proof does not erase clock-hour records, publish version 3, move students, activate degree registration, or make Title IV determinations.

Local proof only
  • production conversion schemaNot added
  • verified rule-pack engineNot added
  • approval workflow or letter uploadNot added
  • student movementNot added
  • enrollment updateNot added
  • financial-aid quote propagationNot added
  • Title IV eligibility decisionNot added
  • notification or audit-log writeNot added